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At Apleona Ireland we have an excellent opportunity for a Facilities Coordinator to work with us in one of top Facilities Companies in Europe, on a new blue chip site in Kilkenny.
Overall Purpose of the Job
Accurately and efficiently manage and coordinate aspects of various Facilities Management Contracts. The facilities coordinator will work closely with an existing team headed up by a facilities manager to ensure the smooth running of the contract(s). Services include Facilities Management, Hard and Soft Services, Ad hoc projects, and back-off administration (updating CAFM, KPI deliverables, reporting). This role is site based (Mon-Fri).
Main duties and responsibilities
- Be a hands-on coordinator assisting staff in executing duties outlined on PPM and fully managing reactive Work Order requests daily intake.
- Ensures the timely execution of all Work Orders within the permitted parameters plus contractor PM’s POC.
- Ensure Key Performance Indicators are being achieved, escalating known issues to the facilities manager.
- Review and approve subcontractor invoices and verify works are done (reports & dockets).
- Ensure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner.
- Coordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
- Providing accurate reports on staff issues, PPM’s and reactive works on a monthly / quarterly basis.
Qualifications and Experience:
- A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
- Experience in managing people.
- Experience with KPIs and client interactions.
- Facilities management qualification preferably or suitable qualification in a business or technical field.
- Excellent stakeholder management skills.
Working Pattern
Monday - Friday, 08:00 - 16:30
Job Ref
12800