Advert Text
Overall Purpose of the Job
To take the lead in providing Facilities Management on a prestigious LifeSciences client facility. The successful
candidate will be responsible for co-ordinating the day to day operation on the ground, co-ordinating the hard
and soft services for the facility. Also included is accurately and efficiently co-ordinate the onsite services as
per IFM requirements and guidelines, with reporting requirements to the EMEA Program team also a priority.
The manager will also be responsible for liaising closely with the client and other stakeholders such as the incountry and Program teams with day to day matters and ensuring these are aligned with any overarching
strategic objectives. A strong knowledge of regulated spaces for both soft and hard services is a must.
Main duties and responsibilities
- Full H&S responsibilities for all Apleona related activities and targets
- Full P&L responsibility for all Apleona activities and targets
- Monitoring, managing and reporting on all expenditure. Insuring expenditure does not exceed budget
- Overarching strategy is to self-deliver, manager must have a strong desire towards self-delivery of
services and propose tactical solutions to achieve this
- Full operational responsibilities for all Apleona activities and targets
- Create succession planning and grow teams to achieve their best self
- Strong focus on customer centric approach to delivering and delighting client
- Manage the operational direction of outsourced resources, including quality performance, employed
in the design, installation and operation of building, engineering and FM services
- Manage and determine the best fit for purpose service providers and drive procurement, tendering
and managing of outsourced vendors
- Ensure that all contracts are in place with the subcontractors. This is to include an appropriate SLA
and Contract Summary Agreement
- Adhere strictly to onsite OP’s but also challenge status quo and suggest alternatives to existing
processes via change control mechanisms
- Ensure all regulatory requirements are met
- Monitoring all PPM and DM (reactive works) that may impact on the business, and liaising with the
business to ensure the PPM can be completed whilst not affecting production
- Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents
are filed in an orderly fashion
- Ensure that all of the equipment is operational and that all equipment is working within defined
parameters, settings and operational conditions as required
- Constantly identifying and creating ways to improve efficiency across all facilities related services
- Formal reporting to clients and Program teams
- Take on adhoc projects/duties as deemed necessary by the client and/o Contracts Manager
Person Specification
- Understanding of regulated facilities related services
- Experience of working in cGMP & cGDP environments
- Excellent Knowledge of soft and hard services
- Understanding of mechanical and electrical building engineering services, their design, operation
and maintenance
- Understanding of human resource management and being part of a team
- Understanding of financial budgeting, management and control techniques
- Working knowledge of service provision contracts and contract administration procedures
- Excellent communication skills
- Excellent problem-solving skills
- Eagerness to learn and progress
Qualifications and Experience
- Minimum 5 years’ experience working in a regulated facilities environment
- Excellent pc skills, including Word/ Excel/ PowerPoint and project
- Suitable experience in Health and safety, and environmental issues
Working Pattern
Monday to Friday 8am - 4.30pm, 40 hours per week
Ref:13657