Advert Text
Overall purpose of the job
To provide Facilities Services under the direction of the designated Line Manager or
other Authorised Person and in accordance with the practices and procedures of the
Apleona HSG FM Ltd.
Main Duties and Responsibilities
Security
- Security of the Premises and its contents.
- Open and close the premises and grounds, except in circumstances where the
employing Line Manager or other Authorised Person authorises another person
to do so.
- Ensure that all windows are closed, doors and gates, both internal and external
are locked at the end of each day.
- Safe custody of the keys of the premises.
- Operate Fire Alarm, Burglar Alarm and Building Security Systems and report any
faults.
- Attend after-hour break in and vandalism at the premises and ensure that the
premises are secure and cleaned at the earliest opportunity when clearance has
been given and any unauthorised entry or damage is reported to the designated
Line Manager or other Authorised Person.
- During normal working hours report any suspicious activity of persons
immediately to the designated Line Manager or other Authorised Person to
ensure a safe working environment for building users.
- Any breach of security must be reported to the designated Line Manager or other
Authorised Person. A breach would include the finding of used needles, or
suspicious illegal substance abuse in accordance with the company’s Policy
- Apply grit/rock salt in times of snow and frost to ensure pathways and entrances
are free from snow and ice.
Mechanical and Electrical Services
- Monitor and document the usage of fuel, water and electricity.
- Replace lamps, tubes and plugs to a level of 3.35m using appropriate equipment,
except where access from above can be gained.
- Inspect and report any defects on fire fighting equipment to the designated Line
Manager or other Authorised Person.
Cleaning
- Clean the premises, as required, except the accommodation used solely for
School Meals purposes.
- Recommend and implement changes in work procedures in accordance with the
designated Line Manager or other Authorised Person to improve economy,
standards or ease of operation.
- Monitor suitability and performance of materials and light equipment and advise
the designated Line Manager or other Authorised Person where these are
inappropriate for the task.
- Ensure that all hard surfaces and paths and ornamental grounds around the
property are clean, tidy and free of litter.
- Ensure that all external surface drains and gullies and kitchen grease-traps within
the building complex are free flowing and clean by removing obstructions up to
3.35m.
- Ensure that bins within the building complex are washed and cleaned (including
school meals bins).
- Empty on a daily basis litter bins within the building complex.
- Provide an ongoing cleaning service to the entire premises to deal with such
things as spillage, flooding, midday toilet cleaning, litter or any cleaning problem
associated with weather conditions.
- Replenish toilet rolls, soaps, paper towels and any other requisites required
throughout the working day.
- Clean external signs, light covers, and notices up to 3.35 m.
- Clean non-electrical fittings on all portable heating and ventilation equipment.
- Ensure that adequate supplies of materials and light equipment are requisitioned
and maintained at appropriate levels within the budget allocated and that
equipment is kept in good condition, used and stored correctly.
- Prepare the premises for after-school activities, clean and prepare the school for
its normal use.
- Clean all internal fixed glass surfaces up to 3.35 metres using the appropriate
equipment provided to ensure safe working conditions.
Porterage
- Receipt and transport of stores and materials and other goods that have been
delivered to the building premises and their distribution to and from appropriate
points of storage.
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- Despatch, goods and other materials from the building.
- To transport all refuse bins to and from their collection point.
- Prepare rooms for examinations and other purposes.
- Move furniture in to facilitate deep cleans.
Administration
- Prepare reports on the cleaning of premises and any defects in the premises
externally and internally.
- Organise as authorised by the designated Line Manager or other Authorised
Person the employment of outside contractors or workmen using the Company’s
Reporting System and monitor their presence reporting any deviation from their
work routine.
- Complete all paperwork associated with the post and writing reports when
required.
- Maintain records of consumable stocks and inventory of equipment.
- Ensure that all records in respect of staff attendance, holidays absence are
completed, authorized and returned to the Management in good time.
Handyperson Duties
- Within the competence of the post-holder.
General Conditions
- All duties must be carried out to comply with:
- The Health and Safety at Work (NI) Order 1978;
- Acts of Parliament, Statutory Instruments and Regulations and other
legal requirements;
- COSHH Regulations
- Codes of Practice.
Training
- FOs will accept any training to facilitate the undertaking of duties for jobs up to
and including their own grade.
- FOs will accept training for jobs graded at higher levels than their own. Payment
will only be made where there is a requirement by the authority for the higher
level duties to be carried out.
- FOs will carry out Induction and Refresher training of Cleaning staff (if
appropriate), keeping a record of such training.
Other Duties
Falling within the purview of the grade as required
Working Pattern
Evenings- 5:00pm to 10:00pm 3/4 per week
Afternoons- 11:00am to 4:00pm 1/2 per week
25 hours per week
Ref: 13766