Advert Text
Overall Purpose of the Job
To take the lead in providing first class Facilities Management on the client premises. Reporting into directors you will take ownership in providing Facilities Management & Facilities related projects including moves management, space planning, administration, financial control, logistics, H&S, Energy Management of the highest quality, enabling the business to carry out their business activities in a safe comfortable, productive and cost-effective environment.
Main Duties and Responsibilities
- Property, H&S & Facility related inspections
- Ensuring expenditure does not exceed budget
- Liaising with Education Authority, Schools, BNSSL and other parties as necessary
- Liaison with client and attend performance meetings
- Ensure that all contracts are in place with the subcontractors. This is to include an appropriate SLA and Contract Summary Agreement.
- Monitoring of all subcontractors and their associated services in conducting their works in a safe and comprehensive manner.
- Monitoring all PPM and Reactive work that may impact on the business and liaising with the business to ensure the PPM can be completed.
- Formal Reporting to Clients preparation of monthly reports to the Authority along with annual report submissions.
- Monitoring, managing and reporting on all expenditure
- Overseeing the operation of General Services which includes but not limited to portage, set-ups, general maintenance works.
- Assist in the day to day management of Apleona HSG staff on site
- Providing budgets and project managing approved projects
- Providing timely reports to the Client & Apleona HSG management that will ensure they are updated on all projects being conducted on site.
- Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed in an orderly fashion.
- Assist with managing the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services.
Person Specification
- Customer focus management style
- Excellent Professionalism
- Must be self-motivated and able to motivate others
- Excellent problem-solving skills
- Must be enthusiastic, honest, sincere and have integrity
- Must possess a dynamic approach to achieving continuous improvement
- A creative & innovative approach to the job is a necessity
- Excellent people management, proactivity and communication skills
Qualifications and Experience
- A minimum of 2 years of experience in a similar position
- Required to undertake studies with the objective to obtain relevant qualification
- Supervisory experience
- Financial recording and reporting experience
- Excellent Administration skills, Microsoft Office
- Proficient in FM Software, Financial (ELO/NAV) & TMS advantageous
Working Pattern
Monday to Friday 8 am to 4 pm.
Ref. 13857