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Overall Purpose of the Job
Based at our Backweston site (and occasionally Longtown Farm) and reporting to the Site Manager you will assist and take ownership in providing Facilities Management & Facilities related projects, including moves management, space planning, Utility maintenance, general building fabric upkeep, external areas maintenance, waste collections, stores, logistics, H&S, Energy Management of the highest quality, enabling the business to carry out their business activities in a safe comfortable, productive & cost effective environment.
Main duties and responsibilities:
- To carry out planned preventative maintenance on all building fabric under our control as per the Plant CMMS / CAFM system
- Assist the engineering team to carry out planned preventative maintenance on all equipment under our control
- Ensure that all contractors and staff are H&S compliant including management & creation of documents for SSOW
- Property & Facility related inspections
- Maintain an internal ‘Best Practice’ regime and encourage continuous improvements
- Liaise with the service desk / Team Leadand respond to all non-technical queries in a timely manner to ensure conformance with the relevant Service Level Agreement
- Carryout reactive tasks that will enable repairs to building fabric
- Assist with the moving of plant and equipment as deemed necessary by the client
- Carryout the daily checks on site as per client requirements
- Fabric maintenance, including painting and decorating, door furniture, office furniture etc.
- Assist in stores as required
- Waste collections
- Assist subcontractors to allow them to carry out their tasks, for example signing in, work permits and showing to area
- Reporting of any out of place findings to the contract manager
- Assist with the writing of procedures
- Monitoring of all subcontractors and their associated services
- Ensuring all facilities activities and requests are tracked and resolved in timely manner in line with the SLA.Ensuring that feedback is provided on each issue
- Liaising with department engineers and other support personnel to identify and solve problems
- Ensure any training deemed necessary by your line manager is completed within the agreed timeframe – including completion of company online training
- Must be willing to take on and familiarize with all relevant site systems as deemed necessary to complete the role.
- Assist with all queries regarding quotations and purchasing when requested
- Take on adhoc projects from time to time as deeded necessary by the Client and / or Team Lead
- To be flexible to support and relieve in other disciplines or at other Apleona sites
- To be flexible to adapt to the evolving needs of the Campus, our Clients and the Company. The campus is continuously changing and expanding and the Facilities Management team need to be flexible to evolve with the needs of the site
- To support the wider Facilities Management Team on Campus as the need arises, on occasion the successful candidate may be required to cover in other FM Areas
Qualifications and Experience
- At least 3 years’ experience in a similar position and environment
- Any experience of the mechanical element of building services would be a distinct advantage
- Ability to work on own initiative with minimal direction
- Excellent customer service skills
- Good communication skills
- Must appreciate the importance of taking ownership of certain functions as allocated to the role
- Must have full clean drivers licence
Person Specification
- Good oral & written communication skills and customer service skills.
- Full driving license.
- Ability to exercise initiative and prioritise duties accordingly.
- Ability to work to a high standard against agreed timescales with limited supervision.
- The offer of employment is subject to successful completion of Garda Vetting process by the employee.
- The employee will be required to submit a DNA sample (for elimination purposes) for inclusion in the National DNA Database managed by Forensic Science Ireland.
- The employee is required to accept, sign and adhere to a Non-Disclosure Confidentiality Agreement.
- You will be required to work across the campus and in all buildings on the campus as deemed necessary by management and the demands of the campus.