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Main duties and responsibilities
- Greeting visitors upon arrival in the building and arranging for the host to collect them from reception
- Organizing pick-ups for couriers on a day to day basis
- Managing post – collect post every day from staff, frank post and have ready for An Post to collect from reception
- Liaising with Site Manager on a day to day basis
- Answering telephones, screen/direct calls, message management.
- Room bookings, ordering gift baskets,
- Completing cleaning checks on a weekly basis of entire building and making sure
- building is kept to a high standard on a day to day basis
- Ordering supplies - stationary, gift baskets, visitor passes & sign in sheets
- Ensuring reception areas are kept tidy, managing flower arrangements etc.
- Scheduling maintenance visits and facility call outs with contractors and mobile team
- Contract administration for sub-contractors
- Assist Site Manager and our client with administration and clerical duties along with
- providing general day to day administration and clerical support
- Perform any other duties required by the client at the reception
Skills and Experience
- Excellent customer service skills
- Ability to work on own
- Ability to plan, prioritise and work to strict deadlines
- Good communication and interpersonal skills with a strong customer focus both internally and externally
- Experience of Microsoft word, excel and outlook
- Experience in a similar role is desirable.
Working Pattern
Monday to Friday 8:30 am to 5 pm.
Ref. 13049