Advert Text
Main duties and responsibilities
- Greeting visitors upon arrival in the building and arranging for the host to collect them from reception
- Organizing pick-ups for couriers on a day to day basis
- Managing post – collect post every day from staff, frank post and have ready for An Post to collect
from reception
- Liaising with Site Manager on a day to day basis
- Answering telephones, screen/direct calls, message management.
- Room bookings, ordering gift baskets,
- Completing cleaning checks on a weekly basis of entire building and making sure building is kept to
a high standard on a day to day basis
- Ordering supplies ie: stationary, gift baskets, visitor passes & sign in sheets
- Ensuring reception areas are kept tidy, managing flower arrangements etc.
- Placing call outs with contractors
- Contract administration for sub-contractors
- Assist Site Manager and our client with administration and clerical duties along with providing
general day to day administration and clerical support
- Perform any other duties required by the client at the reception, eg. temperature screening
Person Specification
- Excellent customer service skills
- Ability to work with and part of a team
- Ability to plan, prioritise and work to strict deadlines
- Good communication and interpersonal skills with a strong customer focus both internally and
externally
- Experience in a similar role essential
- Experience of working in a office environment essential
- Basic understanding of invoices and purchase orders
- Working knowledge of Microsoft word, excel and outlook
- Third level qualification
- At least two years’ relevant experience
Working Pattern
Mon to Fri - 9:00 to 17:00
Ref:13207