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At Apleona, we are seeking an experienced Senior Facilities Coordinator to join our team, based at our client site in Dublin 15.
Working Pattern: Monday to Friday, 8:30 - 16:30
Main duties and responsibilities:
- Management of all planned preventative maintenance on all equipment as per the Plant CMMS system.
- Ensure all contractors and staff are H&S compliant, including managing and creating SOW documents.
- Define performance metrics and monitor performance against the strategy for different groups and revise/update strategies as appropriate for ExM deadlines
- Identify and analyse operational trends impacting the client site and present data
- Complete the monthly strategic review of financial operations and implement subsequent decisions.
- Maintain an internal ‘Best Practice’ regime and encourage continuous improvements.
- Lead and respond to all technical/non-technical queries to ensure conformance with the relevant SLA's.
- Deliver monthly and quarterly KPI reports for client and senior management.
- Carry out the daily checks on site; assist subcontractors to allow them to carry out their tasks, for example, signing in, work permits under EHS Client guidelines
- Assist in understanding SOPs and client writing procedures
- Understand Vendor Reporting and follow up on actions and responses
- Monitoring of all subcontractors and their associated services
- Ensuring all facilities activities and requests are tracked and resolved in a timely manner.
- Ensure feedback is provided to stakeholders on each issue.
- Manage Direct reports and the wider management team if cover is required is imperative
Qualifications and Experience
- Minimum of three years’ experience in a leadership position in Facilities Management
- Ability to interact with all levels within the organisation and collaborate with multiple stakeholder departments.
- Knowledge in hard services field Fault Finding at a good Competency level
- High degree of judgement, initiative, and ingenuity to work independently is essential.
- Ability to lead Maintenance Technicians is necessary, as is vendor management
- High level of understanding & interaction with contracted personnel/reporting and follow-through for actions and responses
- Excellent organisational skills to work on multiple projects with competing ExM deadlines.
- Excellent customer service and communication skills
- Must appreciate the importance of taking ownership of certain functions as allocated to the role
We look forward to hearing from you!
Ref. 17949